Semester in Japan Arrival

Airport pickup is included in the CISabroad program fee, but we cannot guarantee airport pickup for anyone that arrives outside of the designated arrival times. To help us make sure we meet you at the airport, please submit your travel information via your participant portal if you have not done so already.

Ahead of the start to your Semester in Japan program located in Kyoto, you will take part in a one of a kind orientation in the country’s capital, Tokyo!  For this reason, your arrival to the country is set for Tokyo Narita Airport (NRT) on your assigned arrival day (please see acceptance email for details on your assigned arrival date and airport pickup window). Your site director, Jeff Sinding, will arrange airport pickup and transfer to your hotel for the Tokyo orientation. If you arrive outside of your assigned pickup window on the arrival day, you will need to arrange your own transportation to downtown Tokyo to meet up with the group.

We will meet you at the airport, but not in baggage claim or before you have gone through customs and/or immigration. We will meet you outside of these areas after you exit customs/immigration. We will then transfer you to your housing.

Your bags may decide to take a later flight (don’t panic). If the airline loses your luggage you must file a report with the airline while you are still in the baggage area. It is much more difficult to file this report once you’ve left the baggage claim area.

If your flight is delayed, please make sure to call the CISabroad Emergency phone so that we can inform our onsite team of your delay. We will do everything we can to pick you up from the airport, even if your flight is delayed, but if we cannot meet you there, we will provide you with detailed information on how to take transportation to your housing.

A Pre-Arrival sheet will be available to you via your Participant Portal, 1-2 weeks before you arrive onsite. This will contain more detailed information on your arrival as well as specific phone numbers and contact information if there are any issues with your flight or airport pickup.

For extra information on airports around the world, including maps and estimated arrival times, check out the website,

CISabroad will provide you with a bullet train transfer from your orientation in Tokyo to your program location in Kyoto.